OPD Register Format and OPD Slip Format (Free Sample)

Quick answer: an OPD register is the daily list of every outpatient a clinic or hospital sees. A practical format has one row per visit with the serial number, date, OPD or token number, patient name, age and sex, address or phone, new or old patient, the doctor seen, the diagnosis, and the fee paid. The OPD slip (or OPD card) is the small paper the patient gets at registration, carrying the same OPD number so the doctor's notes and the register can be matched.

This guide gives you a ready OPD register format and OPD slip format, and shows what to record so the register is useful for follow-ups and monthly reports.

OPD register format (columns)

Column	What to write	Example
S. No.	Running number for the day	42
Date	Visit date	18-10-2026
OPD / token no.	The number on the patient's slip	S12
Patient ID	A permanent number that stays the same on every visit	CCH-000042
Name	Patient's full name	Ramesh Kumar
Age / Sex	Age in years (months for babies) and sex	45 / M
Address / Phone	Village or area, and mobile number	Ludhiana, 98xxxxxx10
New / Old	First visit or a follow-up	Old
Doctor	Doctor seen	Dr. A. Sharma
Complaint / Diagnosis	Main complaint or provisional diagnosis	Fever — viral fever
Fee	Amount and mode	₹500 UPI
Remarks	Referred, tests advised, follow-up date	CBC, review 22-10

Draw the register in a long-ruled book or keep it in Excel with these columns. Use one page — or one sheet — per day, and total the patients and fees at the bottom.

OPD slip / OPD card format

The OPD slip is what the patient carries to the doctor's room. A good slip is small (A6 or half of A5) and has:

CITY CARE HOSPITAL · Mall Road, Ludhiana · 98765 43210
OPD SLIP                              Date: 18 Oct 2026
OPD/Token No: S12          Patient ID: CCH-000042
Name: Ramesh Kumar         Age/Sex: 45 / M
Phone: 98xxxxxx10          New / Old: Old
Doctor: Dr. A. Sharma (General Medicine)   Room: 3
Fee: ₹500 (Paid — UPI)
Valid for one visit · Keep this slip for your follow-up

Names and numbers above are only an example of the layout.

A reusable OPD card is the same idea for repeat patients: printed on thicker paper with the patient ID, it is brought on every visit so reception finds the old record at once.

Why the register matters

• Follow-ups: with the patient ID and phone in the register, you can find a returning patient's earlier visits in seconds.
• Daily cash: the fee column, totalled every evening, should match the cash and UPI you received.
• Reports: new vs old patients, patients per doctor and common diagnoses each month come straight from the register.
• Records: registered clinical establishments are expected to keep patient records, and the register is often the first thing an inspector or insurer asks for.

Common problems with paper registers

1. Same patient, five different spellings, so their history is scattered across pages.
2. No phone number, so you cannot call a patient who missed a follow-up.
3. Totals done at night by hand, with mistakes that are never found.
4. Slips and register numbers that don't match on a busy morning.
5. Old registers stacked in a cupboard, impossible to search.

How OPDly keeps the OPD register for you

In OPDly, reception types the patient's phone number, picks the doctor and books — the patient gets the next token for that doctor and a WhatsApp message with a live link to track their turn, so there is no paper slip to lose. Every patient gets a permanent patient ID, returning patients are found by their number, and each visit records the doctor, vitals, diagnosis and bill. Any day's or month's appointments download as a spreadsheet for Excel or Google Sheets, with the date, patient ID, name, age, gender, phone and doctor, and the dashboard shows the day's patients and collection without adding anything up.

See OPD queue and token management, or start a free 30-day trial.

Frequently asked questions

What is an OPD register?

It is the record of every outpatient seen in a clinic or hospital, usually one row per visit, with the patient's details, the doctor seen, the diagnosis and the fee.

What is the difference between an OPD slip and an OPD card?

An OPD slip is issued for one visit and carries that day's OPD or token number. An OPD card is kept by the patient for all visits and carries a permanent patient ID.

What is an OPD number?

It is the number given to a patient at registration for that day's visit — often a token number per doctor, like S12 — used to call the patient and to match the slip with the register.

Should a clinic keep an OPD register?

Yes. It is the simplest way to track patients, follow-ups and daily collection, and registered clinical establishments are expected to keep patient records. Many clinics now keep it in software instead of a book.

Can I keep the OPD register in Excel?

Yes. Use the columns in the table above, one row per visit. Clinic software does this automatically as patients are booked, and lets you download it to Excel whenever you need.

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This guide is general information for clinic and hospital owners. Record-keeping rules can differ by state — check with your state's clinical establishments authority. Last updated 18 October 2026.